What Is Space Management?

Space Management, as the name suggests, is managing an organisation's physical space inventory. In every organisation, no matter small or big, they manage the space in one way or another. Senior executives and facilities managers often try to utilise most of the space to give the employees a proper work environment to perform and achieve success. Most facility management services companies in mumbai first identify how much space the organisation has and then decide how it should be used. Every organisation will have the best practice in place, which can help properly use the space. Let's have a look at the best practice guide for space management introduced by FM: Systems.

Efficient Space Management Elements

Three basic elements are needed for efficient space management.

· Strategic Planning – Space and workflow management are closely interlinked with business planning and strategy. As part of resource planning, it is important to have an efficient system to track the space inventory. With space management, the facilities management team will know if their current facilities are enough or will it need an expansion.

· Resource Optimization – Without an effective resource optimisation strategy, a workflow plan is always incomplete. Any resource should be used to the full to ensure that the company gets a good output of its investments.

· Workflow Automation – If you have a well-planned workplace and space management strategy, you can automate many day-to-day processes that take quite a lot of time to complete.

Benefits Of Space Management

The key to professional facility management is effective space management. The major benefits of space management are-

· Efficiency: If you have real-time and accurate data on how space is being used, you can reduce occupancy costs. If you have all the facilities data centralised into one system, you can access them whenever you want and make good changes to space as per the reports. With a good space management system, you will get better visibility of the occupancy data, helping you make the right decisions about your entire space portfolio.

· Effectiveness: With an efficient space management system, you can identify vacant spaces and make it into better work stations, or you can re-locate departments.

· Foundation: For any facility management activities such as maintenance management, real estate and leasing, move management, scenario planning, etc., space is the foundation. You cannot do any of these things without space.

A facility manager should know certain things regarding space to plan future growth and improve its efficiency. Here are the key things that every facility manager must-have.

- Total Area

- Occupant Count

- Vacancy Rate

- Capacity

- Occupant Rate

- Vacant Seats

- Planned Density

- Department Space Assignment

- Occupant Space Assignment

This guide may help you get a basic understanding of the best practices that need to be done in space management. However, it is important to have basic knowledge about space management and related things to perform well in your role.